small business continuity plan template

Let’s look at some examples of actionable strategies that you could include in your business continuity plan. Your plan needs to be in-depth and comprehensive to offer maximum impact.

small business continuity plan template

Have the Physical Plant Supervisor and staff start salvaging any furniture and equipment. Team Leader Notify the BCMT if the area be restored to the required level of operational capability in the required time frame. Coordinator Report to BCMT on a regular basis on the status of recovery activities. Report to Administrative Computing Steering Committee as appropriate on recovery status.

Creating A Plan For The Wrong Audience May Decrease Efficiency

For instance, not all employees or personnel need to be notified when a specific component in the IT infrastructure such as a server or a database goes down. On the other hand, all plans will have a system in place for maintaining version controls. In contrast, business continuity planning includes efforts to devise a clear plan of action beyond just getting your technology small business continuity plan template back up and running. It includes things like a clear outline of what kinds of processes and operations are at risk, who’s in charge of keeping the business going, a communications plan, and more. A business continuity plan details the steps that need to be mobilized as soon as unexpected disruption occurs to help businesses run at as close to normal capacity as possible.

This step-by-step template will guide you through the normally complicated task of extracting the right information when determining your business-critical functions and appropriate recovery objectives. This section ensures the critical functions of the business continuity process are prioritized. Checklists and flow diagrams.Assuming an incident has occurred, identify the steps to address it. These can be in the form of checklists — useful to keep track of scheduled and completed tasks — and flow diagrams that provide a high-level view of response and recovery.

Any event that could negatively impact operations should be included in the plan, such as supply chain interruption, loss of or damage to critical infrastructure (major machinery or computing/network resource). In the U.S., government entities refer to the process as continuity of operations planning .

Manufacturing Business Continuity Plan

A MS Word document which you can start using immediately, just fill in the blanks.No need to write this from scratch. Even knowing these odds, only about 25% of small businesses have Business Continuity Plans in place. And of these only a fraction have routinely tested their Business Continuity Plans to make sure they still work and keep them up to date. This training is currently being developed in an effort to meet you where you’re at. EZ-PREP is focused on emergency preparation and response, and organized chronologically. If you are dissatisfied with our product for any reason, you will receive a full refund if you cancel your purchase & return the product within 14 days of buying the templates.

The operating functions template gives you an idea of how you can cut costs in various processes and workflows. It can also inform how you can implement more sustainable business practices and initiatives. The template covers all bases regarding potential threats you could encounter as you grow your business. With it, you’ll be able to keep all the information in a single place and enter it in an easy-to-digest way to share with your employees.

  • Regrettably, after a BC plan has been developed, many businesses view that as the end of the process; few businesses invest in exercises to ensure their plans work and stay up to date.
  • The Business Continuity Plan procedures supplement, and are subordinate to those in the Black Book, which takes precedence in the case of any difference.
  • Telecommunications Systems will also coordinate with and supervise outside contractors as necessary.
  • Revenue would be lost from viewers tuning away if it goes down, and missing the ads that bring in revenue based on number of views, and also in the future in loss of reputation leading to lost future contracts.

An IT service continuity plan keeps records of teams, strategies, and recovery objectives to track every aspect of IT’s continued operations. IT administrators use both onsite and cloud-based storage solutions with data redundancy to ensure every workstation and program works. In the event of an outage, IT maintains all lines of communications and keeps other business units working. Devise business continuity plans to avoid post-COVID-19 consequences.

This appendix contains instructions to the Campus Police for disaster response and recovery efforts. List damage to all support systems (power, A/C, fire suppression, communications, etc.). This appendix contains instructions to the Damage Assessment/Salvage Team for disaster response and recovery efforts. This appendix contains instructions to the Business Continuity Management Team Coordinators for overseeing disaster response and recovery efforts. Identify the number of Campus Police personnel needed to provide physical security protection of both the damaged and backup sites. To provide for all facets of a positive security and safety posture, to assure that proper protection and safeguards are afforded all MIT employees and Institute assets at both the damaged and backup sites.

Nobody ever expects a disaster to take out an entire network or business unit, but lack of a contingency plan can be a costly mistake. Gartner estimates an average of $5,600 is lost every minute your business is down, which equates to a range of $140,000–$540,000 per hour. Statista reports 15 percent of businesses lost over $5 million per hour from enterprise server downtime in 2019. Let’s take a look at a few templates that are related to a business continuity plan template. A business continuity plan outlines procedures and instructions an organization must follow in the face of disaster, whether fire, flood or cyberattack. Here’s how to create one that gives your business the best chance of surviving such an event.

Because most businesses never stop, it can be difficult to arrange live simulation exercises. Our template is your answer – step by careful step, word by word, paragraph by paragraph, and page by page, our template empowers you to plan for any crisis that your business suffers. Instagram business usage has exploded in the last few years among brands that realize the platform’s potential to reach younger audiences. To get a firm grasp on your budget, you’ll want to conduct a business impact analysis. A business impact analysis provides insight into costs, benefits and prioritization. A pre-existing emergency procedure or process that a business implements during a time of crisis to protect any IT infrastructure.

Business Continuity Plan Test

The people on duty will monitor the situation and determine if it has the potential to impact our processing ability. This appendix contains the names and telephone numbers of managers and personnel who must be notified in the event of a disaster.

small business continuity plan template

Or, if a database were corrupted due to the server shutting off in the middle of an index update, you are certainly looking at a bonafide disaster, and recovery operations starting with restoring the database from backup. Is a facility that you maintain, which has the capability of being converted to a data center and/or office for your employees within a few days or weeks. The electricity, phone lines, and Internet access should be available and activated, or able to be activated quickly, so you can move in your equipment, restore your data from backups, and resume business.

This means you have to make it so that it pretty much can’t possibly go down. As you can see, especially after we’ve described the progression of events to get to this point, this process would be almost entirely outside the realm of IT. Project schedules may have to be adjusted, insurance claims made, financial compensation made to clients, and non-technical recovery of information employed . These activities will ensure that the business continuity team can actually perform the duties required of them when the time comes. Review your plan on a regular basis to make sure it’s up to date with your current business processes, needs, and requirements. Get your BCP team together to review each step in light of any new developments. Your aim is to prevent, respond, and recover as quickly as possible.

Instead, the BCP template should provide step-by-step instructions for your recovery teams during an actual emergency, disruption, or disaster. Business continuity activities help produce lots of valuable company data on business operations, such as critical business units and crucial tasks, giving you a rough idea of the financial impact of a disruption. A business continuity plan offers you a blueprint that makes it easier to execute business operations, increasing your chances for success. Additionally, it helps to ensure your company continues functioning smoothly after a disaster. Following a well-documented BCP ensures that all employees are trained to follow a safe, systematic, and timely recovery. In addition, identifying critical functions beforehand enables you to build a better plan before a crisis. With the initial list of business parameters and the management framework for executing a plan, it’s time to consider the different types of disruption that would trigger a business continuity plan.

Conduct Risk Assessments Across Each Area Identified

You can also use the data to plan strategic activities that propel your business forward. It forms part of a BCP and handles the safety and restoration of critical personnel and operational procedures after a disastrous occurrence.

It is important to note that government support may differ based on your location and industry. Establish a communications plan that provides employees, senior management, customers, suppliers, and government regulators with regular updates. Make sure your updates stem from verifiable news sources, such as the Centers for Disease Control and Prevention and the World Health Organization . To do this, you’ll need to determine if you have the tools, technology, and capacity to support a small or large remote team.

  • You can use the impeccable features present in the template to enhance the look and feel of your presentation.
  • Aim to spend a week or so drafting the analysis and collaborating with the relevant teams and stakeholders that will be involved in enacting your plan when a crisis does occur.
  • With these taken care of, it will be possible to develop an effective business continuity plan.
  • In this, you can discuss with your bosses how to re-organize business operations during a crisis for better results.
  • A comprehensive exercise of our continuity capabilities and support by our designated recovery facilities will be performed on an annual basis.
  • For example, the Business Continuity Plan Owner – sometimes called the Incident Commander – who will be responsible for all aspects of an emergency response in line with the standards set forward in the plan.

In situations such as this, you want to know clearly what needs to be done to keep business running. You need to be prepared so that panic does not cause you to make inappropriate and ineffective decisions which will hurt your business. Lack of adequate Business Continuity Planning means that a disaster could put you out of business permanently. A business continuity plan can significantly reduce your losses if ever you are hit by a disaster. Aim to spend a week or so drafting the analysis and collaborating with the relevant teams and stakeholders that will be involved in enacting your plan when a crisis does occur. To conduct the actual analysis, give yourself 1-2 weeks, or enough time to accurately assess the possible scenarios and impacts they will have on your business if they occur. Executives and upper management have a great bird’s eye view of an organization, but business continuity issues happen at all levels of an organization.

Whats The Difference Between A Business Continuity Plan And A Disaster Recovery Plan?

Stanley Kolosovskiy’s job as technology process coordinator was to ensure that Atlantic Sapphire’s business operations were optimized. But despite his IT background, he struggled to use the existing software to create an effective workflow system for his colleagues and boost their performance.

  • A BCP will enable you to plan ahead, because you want to stay in business in the event that an unforeseen disaster or emergency happens that interrupts your business operations.
  • Whether you operate a small business or a large corporation, you strive to remain competitive.
  • Public relations planning is required so that when an emergency arises, inquiries from the news media, friends and relatives of staff, faculty, and students can be handled effectively.
  • With this additional preparation, your operations can be moved within a day or two.
  • Proactive strategies that will be put into place to prevent crises.

Your business continuity management team could use resources such as this to identify potential threats—however unlikely —to make sure that the company isn’t caught off guard. Utilize this deck to portray key steps that ensure business continuity plan during and post the pandemic.

There were 3,950 confirmed data breaches in 2020 alone, which highlights the dangers of ignoring your data security. The faster you can get back on your feet and recover from cyberthreats or unforeseen events, the easier it’ll be to hold onto your cutting edge and stay a step ahead of the competition. Use this template to showcase the measures that help reduce the COVID-19 impacts on business activities. You can use the impeccable features present https://xero-accounting.net/ in the template to enhance the look and feel of your presentation. Complex exercises – All aspects of a medium exercise remain, but for maximum realism no-notice activation, actual evacuation and actual invocation of a disaster recovery site is added. Quantifying of loss ratios must also include “dollars to defend a lawsuit.” It has been estimated that a dollar spent in loss prevention can prevent “seven dollars of disaster-related economic loss.”

Prerequisites For Business Continuity Planning

In this slide, you can bring to the table the topics like security management and disaster recovery. You can tweak the content of this slide as per your business needs. Ensuring your business remains operational is a challenging ordeal. Your business continuity planning template must make room for enterprise wide testing procedures that are conducted at least once a year.

The BCMT will also review and approve FARM Team plans as they are submitted, re-evaluate the criticality of MIT operating functions at regular intervals and provide for awareness and training in recovery planning. They will also participate in emergency preparedness drills initiated by the Safety Office or other appropriate campus organizations. It should be noted however, that the Plan will still be functional and effective even in an area-wide disaster. Part II describes the philosophy of business continuity planning at MIT generally, and the kind of analysis that produced this Plan. It also provides an overview of the functions of the Business Continuity Management Team in implementing this Plan. This document is divided into four parts, as the table below describes.

Relying solely on backups to external servers or hard drives could be risky. In your BCP template, you’ll want to detail how you can protect and manage your data in the event of a breach or severe weather conditions. For instance, a hybrid approach, using both a cloud-based solution and a private server, could afford you extra data security and safety.

To determine which disruptions pose a greater potential list, it is also necessary to conduct a business impact analysis . One solution to this conundrum is to use a template to create a business continuity plan. For small businesses, a continuity plan can be a lifesaver, since business disruptions can be especially painful. While business continuity consultants can provide a great deal of value, they can also be costly. Having a template can save time, money, and streamline the creation of a business continuity plan.